Privacy Policy

Effective Date: January 1, 2025

At Offtime, we are committed to protecting your privacy and being transparent about how we collect, use, and share your information. This policy explains our data practices for our AI-powered weekend planning service.

1. Information We Collect

Personal Information

  • Account Information: Email address (used for authentication and communication)
  • Profile Information: Name, birth year, gender, interests, and preferences
  • Family Information: Details about your partner and children (if provided) including names, birth years, genders, and interests
  • Location Data: Your primary location, coordinates, and Google Maps place details for event recommendations

Usage Information

  • Chat Messages: Conversations with our AI to refine your weekend plans
  • Event Interactions: Which events you like, dislike, or attend
  • Preference Learning: AI-generated notes about your preferences based on your interactions
  • Social Connections: People you mention and relationships tracked for personalized recommendations

Automatically Collected Information

  • Session Data: Information needed to maintain your login session
  • Usage Analytics: How you interact with our service to improve recommendations
  • Error Logs: Technical information to help us fix issues

2. How We Use Your Information

AI-Powered Recommendations

We use artificial intelligence to create personalized weekend plans by:

  • Analyzing your preferences, location, and past interactions
  • Processing your chat messages to understand your needs
  • Learning from your feedback to improve future recommendations
  • Matching you with relevant local events and activities

Service Delivery

  • Providing weekly personalized event recommendations via email
  • Authenticating your account with email-based login codes
  • Enabling chat-based plan modifications and refinements
  • Maintaining your preference history to improve recommendations over time

Communication

  • Sending weekly recommendation emails (Wednesdays at 10 AM local time)
  • Delivering authentication codes and login links
  • Responding to your feedback and support requests

3. Information Sharing and Third-Party Services

AI Service Providers

We share your data with AI service providers to generate recommendations:

  • OpenAI (GPT models), Anthropic (Claude models), and Google (Gemini models)
  • We send your profile information, preferences, chat messages, and location data to these services
  • All AI requests are routed through Cloudflare AI Gateway for monitoring and analytics

External Event Sources

To find events for you, we integrate with:

  • Meetup: Using location coordinates to find relevant meetups
  • Eventbrite: Using location data to discover events
  • BiblioCommons: For library events in your area
  • Google Maps: For location services and geocoding

Payment and Subscription Services

  • Stripe: For subscription billing and payment processing (we share your email address)

Email Services

  • SendGrid: For sending authentication emails and weekly recommendations

Google Calendar Integration

  • We may access Google Calendar data through service accounts to enhance recommendations

4. Data Retention and Deletion

Your Control

  • You can delete your account and all associated data through your account settings
  • When you delete your account, we remove all your personal information, chat history, and preferences
  • Some data may be retained in backups for up to 30 days for technical recovery purposes

Automatic Deletion

  • Authentication codes expire after use or timeout
  • Session data expires based on your login preferences

5. Data Security

We implement industry-standard security measures including:

  • Encrypted data transmission using HTTPS
  • Secure API authentication with third-party services
  • Signed session cookies to prevent tampering
  • Environment-based storage of sensitive configuration data
  • Webhook signature verification for external integrations

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Your Rights and Choices

Access and Control

  • Access: View your profile information and preferences in your account settings
  • Correction: Update your personal information, preferences, and family details
  • Deletion: Delete your account and all associated data
  • Email Preferences: Opt out of weekly recommendation emails while keeping your account

Data Portability

  • You can export your preference data and chat history by contacting us

7. Location Data

We collect and use location information to:

  • Find relevant events and activities in your area
  • Calculate distances and travel times to recommended events
  • Improve our understanding of event preferences by region

You can update your location at any time in your account settings.

8. Cookies and Tracking

We use minimal tracking technologies:

  • Session Cookies: To keep you logged in and maintain your preferences
  • Cloudflare Analytics: For basic service monitoring and AI usage analytics

We do not use advertising cookies or sell your data to advertisers.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own, including the United States, where our AI service providers and infrastructure partners are located. We ensure appropriate safeguards are in place for these transfers.

10. Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent and believe your child has provided us with personal information, please contact us to have it removed.

11. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will notify you of material changes by:

  • Posting the updated policy on our website
  • Sending an email notification to your registered email address
  • Indicating the effective date at the top of this policy

Your continued use of our service after changes become effective constitutes acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: feedback@offtime.life

For data protection requests (access, correction, deletion), please include "Privacy Request" in your email subject line and provide specific details about your request.